Prior to your stay, all guests are required to sign a standard guest contract. You may view our guest contract below. Please note that Butterfly Fields Bed & Breakfast does not allow smoking anywhere on our property. We try to keep our website as up to date as possible, however, policies are subject to change.
These contract terms (hereafter Terms) describe the standards and policies at Butterfly Fields Bed & Breakfast (hereafter BFBB). By making a reservation with BFBB, the Guest (hereafter Guest or Guests) hereby agrees to abide by all Terms. For questions or clarifications, please contact the owner, operator, innkeeper (hereafter Innkeeper or BFBB). Within this document, the term “refund” refers to an amount credited to the Guest equal to the cost of the complete stay, unless otherwise specially noted.
I. BREAKFAST: Breakfast is served in the dining room at 8:30am.
II. CHECK-IN TIME: 4:30pm-8:30pm. A thirty dollar ($30) per hour or part thereof/per booking will be charged for check-ins after 8:30pm unless prior arrangement has been made.
A. Guest will be required to sign and date a hard copy of our Terms and a hard copy of their final Invoice.
B. Guest will be required to present the credit card used to make the reservation.
C. Guest will be required to present government issued photo identification.
IV. CHECK-OUT TIME: No later than 11am. A thirty dollar ($30) per hour or part thereof/per booking will be charged for check-outs after 11am to 1pm same day and a full day charge thereafter unless prior arrangement has been made.
A. Leave guest room key on guest room dresser top.
B. Close and lock guest room door upon final exit.
C. Guest will be charged a thirty dollar ($30) fee for lost or missing keys.
VI. RATES: Room rates are based upon double occupancy and full breakfast. Each additional person in room will be assessed an additional charge. Rates are subject to change without prior notice. Rates do not include applicable state and local taxes
A. Confirmed reservations require the following:
1. An authorized credit card number.
2. Evidence of acceptance of Terms.
B. Guests are responsible for payment of entire reservation regardless of arrival or departure times.
C. Beginning at 0000 hours on first day of reservation, Guests are financially responsible for entire reservation, regardless if Guest terminates stay early for any reason.
D. Innkeeper reserves the right to cancel any reservation, at any time, with full refund of any money paid by Guests.
VIII. PAYMENT: The credit card used to make the reservation will be charged in full at the time reservation becomes confirmed.
IX. CANCELLATION POLICY: All fees assessed herein will be charged to the credit card used to make the reservation.
A. For cancellations of reservations prior to fourteen (14) days of stay the Guest will be responsible for a thirty dollar ($30) administration fee.
B. For cancellations of reservations occurring within fourteen (14) days of stay the following policy applies:
1. For stays of one (1) or two (2) nights, the Guest will be responsible for a fee of one (1) night’s rate per room.
2. For stays three (3) nights or longer, the Guest will be responsible for a fee of one-third (1/3) the total reservation.
C. No refunds for early departures.
D. For reservations not cancelled and not honored, Guest will be responsible for the entire reservation.
X. RESPONSIBILITY OF CHILDREN: While children are not prohibited, BFBB is not a child-safe environment. BFBB does not offer baby-sitting or child-care services. For Guests bringing a child to BFBB, the child is to remain under the Guests’ full and complete control and supervision at all times. The Guest accepts full and complete responsibility for their child’s behavior and will not hold BFBB liable in any way and will indemnify and hold BFBB harmless.
A. Alcohol: Responsible consumption of alcohol is allowed. For Guests abusing this privilege (as determined by BFBB), Guests will be asked to leave immediately without refund.
B. Animal Containment: Guests are not to open any pasture, barn stall, or pathway gates, or any door(s) to animal containment areas.
C. Animal Feeding: No feeding of livestock or pets allowed.
D. Animal Physical Contact: No physical contact with the animals is allowed. Guests accept full responsibility for any harm and/or injury brought on by their actions (or their children’s actions) through contact with any animal. Guest will indemnify and hold BFBB harmless for any Guest injury incurred by animal contact.
E. Combustibles: The burning of any type of combustible is not allowed in the guest room(s), the home or on the premises. This includes, but is not limited to, cooking, candles, and incense.
F. Fencing: All livestock fencing is electrified. Contact will incur shock. Guests with special known health considerations such as pacemakers, etc., should use extra caution not to make contact with electrified livestock fencing.
G. Food & Beverage Consumption: Food and beverages are not allowed over carpeted areas of the home. This includes Guest rooms. Coolers and ice chests may be kept in the dining room.
H. Footwear Indoors: For the health and safety of our Guests, and due to the nature of a farm environment, we require the following of all Guests:
1. Guest will ensure that footwear worn in the home on tiled floors are clean, dry, and are not soiled by outdoor dirt, mud, manure, etc.
2. No outdoor footwear is to be worn on carpeted floors.
3. Guests are encouraged to bring alternative footwear with them to be worn in the home. The Innkeeper can provide indoor footwear. Clean socks are fine. No bare feet allowed in public areas.
I. Kitchen: kitchen facilities are for staff use only.
J. Out-Buildings: Access to all out-building(s) restricted unless escorted by Innkeeper. Guests will not hold BFBB responsible for any injury or harm caused to themselves or others within these structures by negligent or other type of Guest behavior.
K. Pastures: Guests are not to climb in, on, around, or through pasture fencing for the purpose of gaining access to the livestock or pastures for any reason.
L. Pottery & Gift Shop: Please see innkeeper for access.
M. Quiet Time: Quiet time is between 10pm and 6am.
N. Signage: Guests are to observe all signage as posted both indoors and out. Do not enter areas signed “Private,” “Private Entrance”, “Do Not Enter”, or “Private Quarters”.
O. Smoking: BFBB is a 100% smoke free environment. This includes both inside the home and other structure(s) and anywhere outside on the grounds. BFBB takes this restriction very seriously. If a Guest smokes, they will be asked to leave immediately without a refund. If a Guest smokes in a Guest room, they will be asked to leave immediately without a refund, AND be responsible for a two (2) night room fee (for loss of room use while the room is being cleaned), PLUS a minimum two-hundred dollar ($200) cleaning fee.
XII. SERVICE ANIMALS: Only American Disability Act (ADA) designated service animals are allowed on premises. These are for persons with a disability and the animal must have completed its’ training for a specific task. BFBB is not a service animal safe environment. Service animals shall remain under the Guests’ full and complete control and supervision at all times. The Guest accepts full and complete responsibility for the animals’ behavior and will not hold BFBB liable in any way and will indemnify and hold BFBB harmless. NOTE: An Emotional Support Animal (ESA) is not recognized under the ADA and is not allowed on premises.
A. Innkeeper reserves the right to terminate the balance of any guest’s stay without refund for any behavior that is in violation of these Terms, or that disrupts the operation of BFBB. Guests asked to leave will be charged for entire reservation. Other fees may be assessed related to missing or damaged property, cleaning fees, loss of room use fees as appropriate and determined by BFBB.
B. The security features in place at BFBB are meant to deter casual interlopers and are meant to ensure Guest safety and provide Guest privacy. Guest will not hold BFBB liable for any damaged or missing Guest property or valuables, or for Guests’ safety.
C. It is the Guest’s responsibility to inform the Innkeeper of any special health issues or concerns they have that the Innkeeper would need to be made aware of to insure the health and safety of the Guest and other Guests stays.